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Our benefits and services

What we offer

  • Made-to-measure events

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Our team mobilises all its expertise to host your events. We offer services ranging from the hiring of the hall to completely pre-packaged events including the coordination of external services (catering, gala dinner, hostesses, transfers, leisure activity programmes or incentives….).

    • Management of Accommodation Bookings

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  • Design of registration card and booking of accommodation
  • Delivery of confirmation and hotel voucher to each registered participant together with a city map, transport discount vouchers and other information.
  • Dispatch of rooming lists to hotels
  • Collection of accommodation down-payments by the Convention Centre and their immediate payment to the hotels,
  • Individual invoicing
  • Balances.

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    • Registration Management

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  • Reception management,
  • Presentation of conference welcome pack models (not included), preparation of the packs by the Convention Centre and the inclusion of the various documents,
  • Reception of participants and congress document delivery by a hostess and a hospitality officer,
  • Printing, preparation and delivery of passes to participants on arrival.

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    • Convention Secretariat

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  • Set-up of an Internet website, an e-mail address and a specific telephone line for the event
  • Data transmission
  • Regular dispatch of registration and financial balance updates to organisers
  • Placing of announcements, programmes, banners, posters, writing paper, envelopes, menus
  • Management of media relations

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    • Marketing and Management of Exhibitions

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  • Design of exhibitors’ technical pass
  • Dossier dispatch
  • Telephone reminders to exhibitors with preliminary commitments.
  • Design of exhibit plan and assignment of stands,
  • Confirmation of the bookings for stands by courier and invoicing
  • Collection of payments and reminders on outstanding debts
  • Regular updates on the status of the exhibitor registration.

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  • Packages

Our packages are designed for you if you want to organise your next conference with total peace of mind, not having to worry about logistics.

1-day Seminar in the Casino Room

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Only 45 minutes from Bordeaux and 3h45 from Paris by direct TGV (high speed train), you can offer your staff an ideal working environment. The Arcachon Convention Centre offers you quality working spaces at advantage rates.

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1-Day seminar - Casino Room starting at € 48/pax* excl. VAT

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  • Casino Room for the day
  • 2 coffee breaks
  • 1 lunch in the restaurant

* Low season price (Nov to Mar), from for 1 to 50 participants, including:

The workrooms with a view of the casino are modular in areas of 30, 60, 90 or 120 m². They are distributed on 2 levels and equipped with video-projectors, projection screens and Wi-Fi (courtesy of the Convention Centre).

We arrange the rooms to suit your needs: chairs with pull-down desks, chairs and tables... room capacity varies according to the layout selected.

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1-Day seminar VIP Lounge

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Only 45 minutes from Bordeaux and 3h45 from Paris by direct TGV (high speed train), you can offer your staff an ideal working environment. The Arcachon Convention Centre offers you quality working spaces at advantage rates.

1-Day seminar – VIP lounge starting at € 59/pax excl. VAT

  • VIP lounge  for the day
  • 2 coffee breaks
  • 1 lunch in the restaurant
  • Technical equipment
  • One VIP gift for each participant.
  • ½ day and residential packages possible

* Low season (Nov to Mar), from 1 to 50 participants, including:

The 70 m² VIP Lounge offers the exclusivity of a space directly accessible by lift. It has a private balcony overlooking the Bay as well as a locker room and private toilets.
The Lounge is equipped with a video-projector, a projection screen, a plasma screen and Wi-Fi (courtesy of the Convention Centre).
We arrange the rooms to suit your needs: chairs with pull-down desks, chairs and tables… room capacity varies according to the layout selected.

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Accommodation

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Arcachon offers a selection of hotels with a total of 1,007 rooms close to the Convention Centre.

Half of the hotels on offer here are in the 3 and 4* category.

Incorporated with the Château Deganne, the Arcachon Convention Centre is situated right in the town centre.

The privileged relationship we have woven with our hotel partners and the hotel club allows us to negotiate favourable prices for the accommodation of your participants. We make our knowhow available to you for the management of hotel bookings.

Catering

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  • Restaurants

Arcachon restaurants offer a range of services from breakfast to terrace dinners: the opportunity to discover the gastronomy of Arcachon, born of the union of land and sea. Between the gastronomy of the Southwest and the produce of the sea, not forgetting the prestigious Bordeaux wines, there will be something to suit all tastes.

  • Caterers

Choosing one of Convention Centre’s certified caterers is opting for a meal served in the majestic Ambassadors Hall or in the Deganne Room, now equipped for catering. These amenities can cater for 50 to 500 persons (700 for cocktails).
Possible settings

- Download the list of certified caterers

Incentive and incoming packages

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Challenging activities

Do you wish to interact with your teams in a different way, organise work meetings combining performance, teamwork and relaxation? The unique setting of the Arcachon Bay, the Atlantic Coast, the forest of Landes, the proximity of Bordeaux and its vineyards are many of the assets which backing the Arcachon Convention Centre’s proposals for original sports and culture activities.

Boost your employees’ enthusiasm by offering them novel and unique team-building activities: sporting activities, boat trips, tourist rallies, shows, wellness….

Gala Evenings

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Situated right next to the Pereire beach (10 minutes by bus from the Convention Centre), the Tir au Vol Hall offers a breath-taking view over the Arcachon Bay. It is the ideal setting for an open air cocktails.
Indoors let yourself be seduced by the beautiful volumes of the Convention Centre Ambassadors’ Hall and an entertainment programme designed for your guests: DJ, orchestra, wine-tasting, theme nights…

We can also organise an evening at one of the many Bordeaux château vineyards in the heart of this prestigious wine region.

Technical and logistic information

    • Download Convention Centre plans

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    • Download technical data sheets of the halls

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    • Also consult

- Presentation brochure

- Quality and sustainable development charter

- Terms and conditions